Are you new to HR systems?
- Getting started
What is an HR system?
An HR system is software designed to effectively manage and automate many of the administrative and HR-related tasks that traditionally require a lot of manual labor. These systems range from simple applications to comprehensive platforms that can manage everything from hiring to payroll.
Why invest in an HR system?
Imagine reducing the time spent on routine tasks such as time tracking, vacation planning and absence management. A system can automate these processes so you can focus on more strategic aspects of your business.
With an Applicant Tracking System(ATS), you can optimize every stage of the recruitment process, from posting to hiring. This ensures a more streamlined, efficient and fair hiring process.
HR systems offer advanced analytical tools that provide insights into everything from recruitment metrics to employee performance. This data can help you make informed decisions that can drive both employee satisfaction and overall business performance.
Systems that allow employees to manage their own information, such as updating personal data and requesting vacation, increase employee engagement and autonomy.
- Benefits and advantages
Do you dream of a simple and user-friendly tool?
We know you have a busy workday and many administrative processes to manage. But when it comes to finding new employees, screening candidates and conducting interviews, neither you nor your managers need to spend time on manual processes.
An HR recruitment system will free up your time to focus on other development tasks, such as employer branding, diversity, skills development, etc. as administration tasks are reduced.
Here you can read about the benefits of implementing a recruitment system.
Do you find it hard to get an overview when you start the first screening - and do you spend too much time going through all the applications?
Once you've received candidates who have applied for a position with you, you often spend most of your time sorting and screening your candidate field. This is despite the fact that there are only a few candidates you choose to move forward with in the process.
With Elvium's efficient and automatic screening function, you can easily sort candidates based on specific requirements, such as questions or skills from your application form.
It will also contribute to a more diverse field as you are not screening based on preconceived notions about the individual candidate, but on the actual requirements of the position.
With Elvium, you ensure that you are always compliant with legislation.
Elvium is always up-to-date with the latest GDPR legislation. Everything is updated in the system - so you as an employer don't have to worry about GDPR. Let the system do it for you.
How much time do you spend sending emails to candidates? Maybe you've experienced forgetting to send a response to a candidate?
Communicating with candidates can take up a lot of your time - and which candidates have you actually engaged with and when?
When you use a recruitment system like Elvium, we have already automated a lot of processes for you, such as all applicants automatically receiving a confirmation of receipt of their application.
In the recruitment system, you will always be able to see which candidates you have sent emails to and when. You will also have a lot of email templates available, such as rejection and interview invitation.
Of course, all emails are customized to your company and to each position - with merge fields that save you time.
Candidates often find vacancies while they are either on the move or on their mobile phone - and it's important that they can access your job postings and apply if they want to via mobile.
Your candidates should have a good experience of your company when they visit your vacancies. And when candidates apply through your recruitment system, they can upload their cover letter, CV and other documents directly from Dropbox or Google Drive.
It has always been important for us to develop a mobile-friendly system, which is why you as a user can also work flexibly with the applications from different devices - no matter where you are.
Do you collaborate with other colleagues, managers or external companies when ranking, evaluating and screening candidates?
There are often many Excel spreadsheets in circulation when assessing candidates and applications/CVs that are forwarded and shared internally and externally.
There are many pitfalls when you don't use a system to coordinate assessments. For example, there are many rules when it comes to sharing sensitive information, deletion of data, lack of documentation, etc. that are difficult to meet by handling the assessment process manually. At the same time, there is a high chance of losing the overview for all parties - and many misunderstandings can occur.
Instead, you have many options with Elvium, where it's easy to invite your colleagues/managers/externals to participate in the assessment of candidates - directly from the system.
You can also write comments and register your rating at the same time. This ensures that all data is deleted as it should be, gives you a clear overview and makes it easier for the parties involved to participate.
Scheduling and coordinating interviews between you, your managers and candidates can often be a very time-consuming and laborious process.
The first step in the process is about your internal scheduling between the parties involved. Next, you need to find out if the candidate can also participate at that time.
Our recruitment system makes it easy to schedule interviews, as candidates are able to book their interviews themselves - based on the times you define. Once the time is selected, the appointment is transferred to Outlook with our calendar integration.
This saves you a lot of time on coordination and ensures that everyone gets the appointment in their calendar.
When candidates apply for a position at your company, it's important that they have a good experience during the process. But it's rare that the candidate's frustration at having to enter their data over and over again is actually taken into account.
Our analysis clearly shows that this is an element that can make an application process cumbersome - and create dissatisfaction among your future employees.
With Elvium, you give your candidates the opportunity to apply via LinkedIn or Facebook, so they can easily reuse their already entered data to apply. At the same time, you may also find that the candidate's profile becomes more detailed, giving you a better basis for assessment.
A good system creates value
At VIPP, they saw a great need to streamline the recruitment process to support their LEAN culture. You can learn more about how systems support different processes in HR through our newsletter.