Security & GDPR
Reliable HR and recruitment software built for a world where data security is non-negotiable
When handling employee and candidate data, security isn’t just a feature—it’s a responsibility. That’s why our platform is designed to help you work securely, comply with GDPR, and have peace of mind at a time when data protection requirements are only getting stricter.
We believe that modern software should make compliance easier in your day-to-day operations—not more complex. That’s why we focus on secure access, responsible cloud selection, and automated processes that help you keep track of personal data.
Responsible cloud choice
As part of our ongoing commitment to providing secure and efficient cloud services, we made a significant change to our infrastructure in 2024. We have switched from AWS (Amazon Web Services) to Scaleway. This decision marks not only a change in technology, but also a commitment to protecting our customers’ data and promoting sustainability.
Why we chose Scaleway
Sustainability initiatives 🌱
Scaleway leads the industry with their sustainability efforts. Their data centers use only renewable energy and have the lowest water consumption in Europe. Their Power Usage Effectiveness (PUE) rating of 1.37, which is significantly below the industry average, is testament to their commitment to environmentally friendly operations. Read more about Scaleway and their sustainability, equality and equal pay initiatives here.
GDPR, running in the background
Elvium handles data maintenance automatically, so you don't have to keep track of everything yourself
The GDPR can quickly become a burden if it relies on manual processes and people’s memories. That’s why we’ve built features to help make data processing simpler, more systematic, and less vulnerable.
With our talent bank, for example, you can automate a key part of the consent and retention process. Candidates automatically receive a notification after six months, so the database maintains itself, and you avoid having personal data sit idle and gather dust without any action being taken.
This means less paperwork, less risk, and greater peace of mind in your daily life.
Among other things, this means:
- Automated GDPR management in the talent bank
Candidates are automatically contacted after 6 months, making it easier for you to manage consent and data retention - Less manual follow-up
The system helps with the routines that are often overlooked in a busy workday - Better data management
You get a more structured and responsible approach to handling personal data - Peace of mind
GDPR won’t be something you only remember when someone asks, but it will become an integral part of your operations
Controlled access
The right people should have access to the right data—and nothing more
Security is also about internal controls. You need to be able to control who has access to what, so that personal data is only available to those employees who actually need it.
Our platform is designed to support a more secure and controlled workflow, where access to and use of data are handled with care.
Among other things, this allows you to:
- On-demand user management
Relevant users are granted access to relevant information - More secure handling of employee and candidate data
Sensitive information is not shared unnecessarily across the organization - Improved everyday processes
Data is managed within the system rather than through insecure workflows involving emails, documents, and manual files - More secure self-service
Employees can update relevant information themselves within the appropriate framework
