Getting started
What is digital contract management?
Digital employment contract management means you replace manual processes with a digital flow where master data, contract and signature are connected.
A typical contract process requires you to:
1. Collects personal information about the candidate
2. Ensures that they are accurate and up-to-date
3. Have the contract signed digitally
4. Keep the contract in a safe place so that it is available when needed
Why HR chooses Elvium's digital contract module
Elvium’s contract module was developed specifically for recruitment and HR—not as a general e-signature solution. This means that the entire process is designed for hiring and collaboration between HR, managers, and candidates. The contract isn’t just signed—it’s created and managed on a foundation of structured data, GDPR compliance, and transparency.
Benefits for HR and managers:
Elvium supports contracts for salaried employees, hourly workers, and freelancers, so you can manage all types of employment arrangements within the same workflow.
How the contract module works in practice
Once you've found the right candidate in Elvium, the contract process begins directly from the recruitment system.
The result is a consistent, professional process in which HR, the manager, and the candidate all feel that the contract “just works.”
1.
2.
3.
4.
The candidate signs digitally using the Visma Addo solution—all parties receive a copy of the signed contract. It is also possible to use MitID.
Examples of what you can do:
✔️ Save the contract to the employee's HR profile
✔️ Ensure that data only needs to be entered once
✔️ Document who has had access to what information
✔️ Support both local and central HR processes
One flow from recruitment system to HR system
Security, GDPR and digital signatures with Visma Addo
The Contract Module is built with security and data protection as its core principles. Personal information is collected via an encrypted connection and stored in the system, where access can be controlled and documented through user management and log files.
Elvium partners with Visma Addo for digital signatures. This means you get a professional and well-documented signature solution integrated directly into the contract module, without having to set up an external e-signature provider yourself. Visma Addo supports signing across devices (mobile, tablet, PC).
In short, you'll get:
1. Encrypted data collection and secure storage
2. Logging of Accesses and Changes
3. Digital signature via Visma Addo
4. GDPR-compliant contract workflow from start to finish
Case Study: Jespers Torvekøkken Corrected Errors in the Contracting Process
FAQ
Frequently asked questions
Find answers to your questions about the digital processing of employment contracts here.
What is digital contract management?
It's a contract module in Elvium's recruitment system and HR module where you collect master data from the candidate, generate the employment contract and obtain digital signatures in a single, GDPR-supported flow.
How is it different from e-sign?
A standalone e-signature solution focuses primarily on the signature. Elvium’s contract module combines data collection, contract generation, digital signatures, and secure storage—all directly integrated with your recruitment and HR processes.
Is it compliant with the GDPR?
What types of contracts can you handle?
Can we send the contract to our HR system?
Check out our many standard features or more cool modules
