Onboarding new employees

From Hiring to HR Without Duplicate Work

Getting started

The first month often determines whether a new hire feels welcome—or whether the onboarding process becomes a series of forgotten tasks and duplicate data entry. With structured onboarding for new employees, you ensure that information from the hiring process is automatically carried forward, so your HR staff can focus on the person rather than re-entering data that already exists. Elvium integrates recruitment and HR, so the onboarding process begins before the employee’s first day.

The Problem

When recruitment and HR operate in two separate systems, a new hire’s information—such as name, address, start date, and position—typically has to be re-entered once the contract is signed. This is time-consuming, error-prone, and carries a high risk of things falling through the cracks—especially during the period when a new employee is most vulnerable to a disorganized onboarding process. Without a structured onboarding process, it’s left to chance who remembers to schedule meetings, assign documents, and set up the correct access permissions.

Here's how Elvium solves it

✔️ Structured onboarding of new employees using a set process rather than loose notes

✔️ Seamless transition from recruitment to HR—new hires move seamlessly from hiring to onboarding without the need for manual re-entry

✔️ Master data, conversations, and documents all in one place—everything a new hire needs is ready from day one

✔️ No duplication of effort—data from the hiring process is reused directly in the HR system

✔️ Overview for HR – see where each new hire is in the onboarding process

How it works in practice

1. The candidate is hired through Elvium Recruit, and the data is automatically transferred to the HR system

2. The onboarding process is tailored to your structure—master data, documents, and initial interviews are prepared

3. The new employee and the manager have access to the relevant information even before the start date

4. HR can track the status of onboarding for all new hires

Who is this for?

✔️ HR managers who want to avoid entering the same information twice

✔️ Companies that hire on an ongoing basis and need a consistent, repeatable onboarding process

✔️ Managers who want a new hire who is ready to hit the ground running from day one

Part of Elvium's HR system

Onboarding serves as the link between Elvium Recruit and Elvium’s HR system —new hires move seamlessly from the hiring process to their master data, interviews, and documents within the same system, without the need to re-enter data multiple times.