Getting started
“Where is that file?” is a question that shouldn’t take up time in an HR department. Yet in many SMBs, employee data is scattered across spreadsheets, folders, and the mind of the one person who usually knows. A digital employee profile brings together all relevant data about each employee in one place, logically organized into sections—so you can always find what you’re looking for without having to ask anyone.
The Problem
Without a single, centralized master record, employee data is typically scattered across multiple sources: an Excel spreadsheet with hire dates, one folder with contact information, and another with payroll history. When a new employee or department needs to be set up, it takes an unnecessarily long time, and searching for a specific skill or title across the organization is nearly impossible without asking around. This leaves HR vulnerable to knowledge loss when the one employee who “usually knows” is no longer there.
Here's how Elvium solves it
✔️ Master card with all relevant data—logically organized into sections so you always know where to look
✔️ People Directory / Employee Directory – a digital phone book where everyone in the organization can be easily found
✔️ Search across titles, departments, and tags—find the right people and skills quickly
✔️ Quick setup—for new employees and departments, without any manual hassle
✔️ Payroll Data Overview – view current pay and upcoming pay changes all in one place, without having to look them up in a separate system
How it works in practice
1. The employee is created with a single master record, in which the data is logically organized into sections
2. HR and managers can look up the people directory or search across job titles, departments, and tags
3. New employees and departments are set up quickly, without duplication of effort
4. Payroll data and upcoming changes are visible directly on the master record
Who is this for?
✔️ HR managers who need to be able to find and update employee data quickly, without having to search through multiple systems
✔️ Leaders who need to be able to quickly identify the right skills within the organization
✔️ Growing companies where the number of employees and departments is constantly changing
Part of Elvium's HR system
The digital employee master record is the foundation of Elvium’s HR system—all other features, from performance reviews to contracts, draw on the same master data, so you only need to maintain the information in one place.
FAQ
Frequently Asked Questions About Digital Employee Master Records
Get answers to your questions.
