Digital management of employment contracts
With digital employment contract management, you bring the entire contract process together in one place. Instead of manual documents, emails and loose excel sheets, you can automatically collect the candidate's master data, generate the employment contract and obtain digital signatures directly in your recruitment system.
Want to see the difference in your setup?
This means less administration for HR and managers, fewer errors and a professional experience for the new employee. The solution is for modern HR and recruitment teams who want to stay on top of GDPR and data flow without compromising the candidate journey.
"It's really cool that we can assign roles and we can control the flow"
"It is a great advantage that the candidate can sign digitally"
"The biggest value for us is that master data collection is compliant"
What is digital employment contract management?
Digital employment contract management means you replace manual processes with a digital flow where master data, contract and signature are connected.
A typical contract process involves you having to:
- Collect personal information about the candidate
- Ensure they are correct and up to date
- Get the contract signed digitally
- Store the contract securely so it's accessible when needed
With digital contract management in Elvium, everything happens in one single flow. Master data is entered by the candidate, the contract is generated based on templates, the signature is added digitally (for example with myID) and the signed contract is saved in the system so HR and managers can always find it again. Read more here.
Why HR chooses Elvium's digital contract module
Elvium's contract module is developed specifically for recruitment and HR and not as a general e-sign solution. This means that the entire process is built for hiring, HR workflows and collaboration between HR, managers and candidates. The contract is not just signed, it is created and managed on a foundation of structured data, GDPR and transparency.
Benefits for HR and managers:
- Less manual typing: the candidate enters master data themselves
- Consistent contracts across departments and locations
- Fewer errors and stronger GDPR compliance
- One unified system for job posting, screening and contracts
- Easy follow-up because contracts are stored centrally and can be tracked
Elvium supports salaried, hourly and freelance contracts, so you can manage all types of employment in the same flow.
Testimonials from customers like Jespers Torvekøkken
Elvium's contract module was developed and refined together with customers in operation, including Jesper's Torvekøkken. They wanted to reduce manual hassle, give kitchen managers more responsibility and ensure that contracts were handled consistently and securely. See the full case.
The result is a solution where recruitment and contracts are closely linked: From job posting and screening to digitally signing the contract. Elvium is also used by other companies that emphasize GDPR, structure and a strong candidate journey.
How the contract module works in practice
From candidate data to final contract
Once you have found the right candidate in Elvium, the contract process starts directly from the recruitment system. The candidate receives a secure link where they enter personal information and other necessary master data. The data entered is automatically used in the employment contract, avoiding duplication, typos and outdated information.
Typical flow in the contract module:
- Select candidate and contract type (salaried, hourly, freelance, etc.)
- Send secure form to candidate for master data
- The system generates contract drafts based on your template
- The candidate signs digitally via the solution from Visma
All parties receive a copy of the signed contract
The result is a consistent, professional process where HR, manager and candidate experience that the contract "just plays".
One flow from recruitment system to HR system
After signing, the contract can either remain in Elvium's HR module or be sent to your HR system via integration. This way, you ensure a common thread from recruitment system to HR system without manual intermediaries.
Examples of what you can do:
- Save the contract on the employee's HR profile
- Ensure data only needs to be entered once
- Document who has had access to what information
- Support both local and central HR processes
Security, GDPR and digital signatures with Visma Addo
The contract module is built with security and data protection as a core principle. Personal data is collected via an encrypted connection and stored in the system, where access can be controlled and documented via user management and log files. This makes it easier for HR and management to show that contract management meets GDPR requirements.
Elvium collaborates with Visma Addo on digital signatures. This means that you get a professional and well-documented signature solution integrated directly into the contract module, without having to set up an external e-sign provider yourself. Visma Addo supports signing across devices (mobile, tablet, PC), so HR, managers and candidates can sign wherever they are.
In short, you get:
- Encrypted data collection and secure storage
- Logging accesses and changes
- Digital signature via Visma Addo
- GDPR-supported contract flow from start to finish
See Elvium in action 👉 book a demo
Want to see what digital contract management can look like in your organization? In a 45-minute demo, we'll create a current position in your brand, walk through the recruitment process and show how the contract module completes the flow from candidate data to signed contract.
In the demo, you get, among other things:
- Insights into how the contract module works in practice
- Examples of contract templates and master data flows
- Knowledge of how data flows to the HR system
- Concrete recommendations on how to optimize your processes
- FAQ
Do you have questions about managing employment contracts digitally?
It's a contract module in Elvium's recruitment system and HR module where you collect master data from the candidate, generate the employment contract and obtain digital signatures in a single, GDPR-supported flow.
A pure e-sign solution focuses primarily on the signature. Elvium's contract module combines data collection, contract generation, digital signature and secure contract storage - directly connected to your recruitment and HR processes.
Yes. Personal data is collected via encrypted connections, the contract is stored securely in the system and access can be documented via user management and log files. The solution is designed to support GDPR throughout the contract process.
Elvium can handle all common employment types such as salaried, hourly and freelance contracts. You can customize your own templates to ensure consistent quality across your organization.
How it works. After digital signature, the contract can either remain in Elvium's HR module or be sent to your HR system via integration, so data only needs to be maintained in one place. See Elvium's integrations.
The first step is to book a demo. We'll go through your current process, show the contract module in practice and advise on setting up templates, integrations and workflows.
- Elvium offers digital management of employment contracts as an integrated contract module in recruitment and HR systems.
- The contract module handles master data, contract generation and digital signature in one flow.
- Data is collected directly from the candidate, reducing manual errors and double entries.
- The solution supports salaried, hourly and freelance contracts in the same system.
- Working with Visma Addo provides secure and documented digital signatures on all devices.
- The contract is stored securely in Elvium and can be forwarded to the HR system after signing.
- Focus on GDPR with encrypted data collection, logging and access management for HR and management.
- Customer cases like Jesper's Torvekøkken show reduced manual work and better overview.
